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Privacy Policy

Collection, Use and Disclosure Policy for Personal Information of 9193-9710 Québec Inc. (Kryos) (“Privacy Policy”).

9193-9710 Québec Inc. (Kryos) (“we”, “our” and “us”) is an independent entity. This is the privacy policy of 9193-9710 Québec Inc. (Kryos), which describes how we handle personal information.

In accordance with our obligations as legal professionals, we are mandated to ensure the rigorous confidentiality and security of the information entrusted to us. We adhere to certain privacy protection principles to safeguard the personal information entrusted to us.

This privacy policy explains how we collect personal information about you, how we use it and in what circumstances we disclose it.

Personal Information

For the purposes of this privacy policy, “personal information” means any information about an identifiable individual or that can be used to identify an individual, provided to or collected by 9193-9710 Québec Inc. (Kryos). This privacy policy applies regardless of how the information is recorded (for example, electronically or in paper documents). This policy does not apply to information relating to more than one individual where the identities of those individuals are unknown and cannot be inferred from the information (the “aggregate information”). 9193-9710 Québec Inc. (Kryos) reserves the right to use aggregate information in any manner it considers appropriate. This privacy policy also does not apply to information about corporations or other legal entities.

Accountability

9193-9710 Québec Inc. (Kryos) takes the protection of personal information very seriously. Our obligations are defined by law and apply to all our directors, employees, contractors and agents who provide services to our clients.

What types of information do we collect?

We may collect personal information: (1) to determine whether 91939710 Québec Inc. will enter into a contractual relationship; or 2) in the course of a contractual relationship; or (3) when we collect personal information, for example, when you provide us with information about yourself or about a third party associated with your need to obtain services. The information we hold is kept strictly confidential and is not disclosed to anyone, except with the express or implied authorization of the person or organization concerned, or when required or permitted by applicable law.

In the course of our relationship with you, 9193-9710 Québec Inc. (Kryos) will need to collect, use and sometimes disclose different types of personal information for various purposes relating to the services we provide in accordance with the instructions provided by you or your organization. Given the nature of our services, it is impossible to list all types of personal information that may be collected, used or disclosed. However, the personal information we collect may include:

  • your full name;
  • your contact information, such as your address, telephone number, email address or professional titles;
  • information that enables us to establish your identity;
  • information relating to your contractual requirements,
  • circumstances and interests;
  • whether you have subscribed to or unsubscribed from any of our mailing lists, or accepted any invitation from us;
  • information relating to your organization or other organizations, including information about the directors, officers or employees of our clients or other parties, witnesses, beneficiaries, related parties, parties involved, business partners, investors, shareholders, security holders, buyers, sellers, business partners and clients of clients;
  • information about your preferences, including whether you attend one of our events and whether we collect information about your food preferences;
  • your payment information; and
  • any other personal information that you voluntarily provide to us.

 

In some cases, we collect personal information from third parties, such as clients to whom we provide services, other organizations with which we (or you) deal, such as government organizations, credit reporting agencies, recruitment agencies, service or information providers, and other publicly accessible registries. We may also collect information from public sources in the course of an investigation or proceedings relating to the services we provide to one of our clients.

How do we use and disclose personal information?

9193-9710 Québec Inc. (Kryos) uses and discloses personal information for the purposes set out in this policy. Under no circumstances does 9193-9710 Québec Inc. (Kryos) sell the personal information it has obtained.

9193-9710 Québec Inc. (Kryos) may use and disclose personal information for the following purposes:

  • Establishing your identity and complying with anti-money laundering measures and other legal obligations. To do so, you may need to provide your name, address, information relating to your employment/business activities and other forms of identification prescribed by law;
  • Billing, which includes the collection, use and disclosure of names, addresses, banking or financial details and/or payment information;
  • Providing and developing services/products, which involves any personal information necessary to provide the services requested by you or your organization;
  • Analytics: we may also use and analyse the personal information provided to us in order to offer you additional services or products, as well as to track and manage your consent preferences, event reservations and unsubscribe requests. You may notify us at any time that you do not wish to receive information from us;
  • Maintaining internal records and analysing and managing the provision of our services;
    Responding to your questions or providing information or documents that you wish to obtain;
  • For market research purposes;
  • Marketing our own products and services to you by email or other means if you are subscribed to one of our mailing lists;
    Ensuring that your information and preferences are accurate. For example, from time to time, we may ask you (by email or other means) to verify your contact information and mailing list preferences and update them, where applicable;
  • Complying with our high internal standards and quality requirements, and obtaining and maintaining our accreditations and approvals, which may involve audits of our internal processes;
  • Detecting and helping to prevent fraud or any other unlawful activity;
  • Meeting our insurance requirements;
  • Meeting security requirements and preventing crime; for example, video surveillance cameras may be installed on our premises and data may be captured by these cameras for security purposes;
  • Any purpose permitted or required by law; and
  • Carrying out any other purpose that will be disclosed to you and to which you will have consented.

 

9193-9710 Québec Inc. (Kryos) may disclose personal information to organizations that perform services for us. We will provide personal information to such organizations only if they agree by contract to provide appropriate protection for that information.

Personal information may also be transferred to another organization in connection with a business transaction, such as a merger or change of ownership. This will occur only if the parties have entered into an agreement under which the collection, use and disclosure of the information are limited to purposes related to the business transaction, including determining whether to proceed with the business transaction and whether the parties will use the information to carry out and complete that business transaction.

Finally, we may disclose your personal information for any other purpose to which you consent.

Limits on the Collection, Use, Disclosure and Retention of Personal Information

9193-9710 Québec Inc. (Kryos) may collect personal information in various forms (for example, paper or electronic copies, fax, conversations or telephone recordings, emails, etc.), but will do so only by lawful means and only for necessary purposes that have been disclosed to you, as described in this policy, or as permitted or required by applicable law.

Personal information collected in any form by 9193-9710 Québec Inc. (Kryos) is retained only for as long as necessary: a) for the purposes for which it was collected, as described in this policy; b) for legitimate purposes; or c) to respond to any questions that may arise later. When the personal information collected is no longer required for these purposes as described, 9193-9710 Québec Inc. (Kryos) has the necessary procedures in place for its secure destruction, deletion, erasure or conversion into an anonymous form.

Our Website and Cookies

As a general rule, you can browse our website without providing us with personal information.

We do not use cookies, web beacons or tracking pixels, log files or other technologies to collect certain personal information about visitors to our website.

Consent

By providing personal information to 9193-9710 Québec Inc. (Kryos), you agree and consent to the collection, use and disclosure by 9193-9710 Québec Inc. (Kryos) of your personal information in accordance with this privacy policy. If you do not agree with these terms, please do not provide us with personal information about yourself. However, although the decision to provide us with certain personal information is yours, some services can be offered only if you provide that information. If the information is necessary, we may be unable to provide you with certain services if you do not provide it.

Consent may be given in different ways, such as: a) by expressly signing a document, or giving consent electronically or verbally; or b) implicitly, by voluntarily providing personal information.

There may be circumstances in which you have provided personal information for a particular purpose and, later, 9193-9710 Québec Inc. (Kryos) needs to use that information for a different purpose. In such cases, we will ask for your consent to use the information for the different purpose, unless the law requires or permits us to use the information for that different purpose.

Please note that certain circumstances may justify or permit the collection, use or disclosure of personal information without prior consent, or may allow or require 9193-9710 Québec Inc. (Kryos) to disclose it without consent under applicable laws.

You may withdraw your consent to the collection, use and disclosure of your personal information at any time. However, withdrawing your consent may prevent us from providing you with services or products. In these circumstances, we will discuss with you why we need your personal information and why withdrawing your consent affects our ability to provide you with services or products.

Retention or Security

9193-9710 Québec Inc. (Kryos) has taken measures to ensure the security of personal information from a physical, technical and procedural standpoint.

The main location where 9193-9710 Québec Inc. (Kryos) currently retains personal information is the city in which 9193-9710 Québec Inc. (Kryos) has its offices or facilities. Access to this information is granted to individuals who need to know it so that we can provide our services.

Personal information may be retained outside the territory or country in which you live if a third-party service provider or another entity to which we disclose personal information in accordance with this policy is located outside that country or territory. In such cases, personal information may be subject to the local laws of the countries or territories in which the information is collected, used, disclosed or stored, and government authorities and law enforcement authorities in those countries or territories may have access to it.

Accuracy and Access

9193-9710 Québec Inc. (Kryos) endeavours to ensure that all personal information provided by the firm and in its possession is as accurate, current and complete as necessary for the purposes for which 9193-9710 Québec Inc. (Kryos) uses it.

You have the right to request access to your personal information and to request a correction if it is inaccurate. If you believe your personal information is inaccurate or wish to access your personal information, you may make a request using the contact information provided below.

We will endeavour to provide you with timely access to your personal information. However, we may ask you to properly verify your identity before doing so. In addition, there may be circumstances in which we cannot provide you with access. For example, we will not provide you with access where doing so could lead to the disclosure of another person’s personal information and that person refuses to consent to the disclosure, or where the information is protected by solicitor-client privilege or other legal restrictions. In such cases, we will advise you why we cannot provide you with access to your personal information.

Changes to Our Practices and This Privacy Policy

This privacy policy takes effect on August 10, 2024. 9193-9710 Québec Inc. (Kryos) will periodically review and revise its privacy practices and this privacy policy. If there are any changes, an appropriate notice will be posted on our website.

Your continued access to or use of our website, or your provision of personal information after any changes, constitutes your acceptance of and consent to the terms of this policy as amended. To find out what personal information we collect, how we use it and with whom we may share it, please review this privacy policy periodically.

Contact Us

If you have any questions, complaints or concerns about this privacy policy or any personal information provided to 9193-9710 Québec Inc. (Kryos), or if you wish to:

access personal information you have already provided in order to correct or update it, or request its deletion; or
report any violation of this privacy policy

You may contact the privacy officer of 9193-9710 Québec Inc. (Kryos), or the professionals at 9193-9710 Québec Inc. (Kryos) with whom you are in contact.

You may contact the privacy officer of 9193-9710 Québec Inc. (Kryos) by email at info@kryos.com or by mail at:

9193-9710 Québec Inc. (Kryos)
1280, rue Volta
Boucherville, (Québec) J7V 8P2

Attention: Privacy Officer